Office Operations Manager
San Francisco Bay Area
Brightseed believes in a new health paradigm where nutrition is medicine. A paradigm informed by advances in genomics, bioinformatics, and the health sciences, resulting in solutions that reduce risk and ameliorate consequences of chronic disease. Brightseed's reason for being is to naturally improve the quality of life. To enable this mission, we developed the Forager(TM) discovery platform, which combines machine learning and systems biology to discover naturally occurring compounds with proven clinical benefits for health and wellness.
Brightseed discoveries unleash the power of natural molecules in everyday food, as well as provide novel targets for therapeutic development. Magellan, our first major discovery, helps restore metabolic health and combat the adverse consequences of obesity. Our discoveries will be commercialized as nutritional products, food ingredients and medical foods.
At Brightseed, we are committed to achieving transformative results with a team-first mentality. Above all, we seek team members who are truth-seeking and trusting. This means we hold ourselves and each other accountable in our quest for groundbreaking knowledge. We are also a highly collaborative team that prioritizes shared goals over individual tasks. As such, we share workload, information and feedback generously and look out for each other's wellbeing. Ultimately, we realize that achieving our purpose of improving lives through nutrition will take our collective intelligence and efforts.
Our founders have a distinguished 20-year plus track record in scientific research and translation of discoveries into commercially successful products. We have also assembled an accomplished network of scientific and business advisors that actively engages our team as thought partners, problem solving resources, and mentors. We are supported by a strong, aligned investor base with deep capital and a history of growing successful enterprises.
You jump at opportunities to make things run more smoothly. You are energized by the busy environment of a fast-growing startup and can be flexible to accommodate the changing company needs. However, you are process-oriented and know how to incorporate structure that will save the team time, energy and money. You thrive on interacting with a wide range of people - from scientists to supply vendors and investors - and people love interacting with you, too. You are detail oriented, are able to adapt quickly and multitask when necessary, and are not intimidated by new challenges since you know you are a fast learner. You welcome the opportunity to really make a difference to the company, and thrive on coming up with solutions to problems and implementing them.
In particular, you will:
Be responsible for the office and lab running smoothly, as your role requires that you will have a role in many different areas of the operation of Brightseed, working with the entire team.
Support the Accounting team in closing the books every month by confirming payments and invoices. Ensure departmental financial budgets by scheduling expenditures, initiating corrective actions by working with management. Interface with banks, vendor business accounts, bill payment platforms, and credit card providers as needed. Maintain purchase order, shipping and invoice files.
Manage scheduling and logistics for candidate interviews, including travel, accommodations, scheduling interviews and presentations with the team.
Facilitate on-boarding of new employees, including new hire orientation, benefits and payroll. Address employee benefit questions and resolve issues that arise.
Be responsible for scheduling and booking team travel - domestic and international travel - including air fare, accommodations. Update travel files to remind employees of passport and visa requirements.
Maintain office efficiency by organizing office systems and operations, designing filing systems, layouts, equipment procurement including office furniture, computers for the team, keeping management informed by reviewing all aspects of operations.
Coordinate, label and track all fixed assets.
Coordinate the centralized purchasing system that is used for both lab and office supplies, equipment, team expenses. Train team members to use the procurement software platform, work with procurement vendor on software updates. Process all documentation and review approvals of purchases thru the system.
Set up and maintain video conferencing system.
Oversee office cleaning schedule; order office supplies.
Maintain kitchen area; order supplies.
Annual off-site meeting planning and execution.
Be available for additional needs as they arise.
This role will report to the COO.
Experience in office/lab management or similar multi-faceted role in HR or a services industry.
Strong oral and written communication skills.
Experience in the following platforms helpful: Zoom, Bill.com.
Self-starting, entrepreneurial orientation a must.